Where is w 2 box d

In other words, the W-2 Control Number, whatever it is, will never increase or decrease your actual tax refund or your amount owed by a single penny. If you choose to type in your W-2 manually, rather than importing it electronically, then you should not have to enter anything from Box D at all, if you do not want to.

In fact, you can simply leave the field blank. The exceptions to that would be if you are attempting to e-file your return and see some sort of W-2 Control Number related error; or if the program insists on a value before allowing you to continue.

We've linked this answer to that FAQ page below. View solution in original post. The control number is required to accurately import your W-2, but not all W-2s have them. This is a known issue that our engineers are working on fixing right now.

You will then skip the W-2 import, and can enter your W-2 in manually. This is caused by your company utilizing 2 different payroll providers to produce W-2s. Check this box if you file Form or Formulario SP , its Spanish-language version , and no other category applies. Do not show employee RRTA tax in boxes 3 through 7. These boxes are only for social security and Medicare information. If you also have employees who are subject to social security and Medicare taxes, send that group's Forms W-2 with a separate Form W-3 and check the "" checkbox on that Form W Check this box if you are a household employer sending Forms W-2 for household employees and you did not include the household employee's taxes on Forms , SS, , or Check this box if you are a U.

Check only one box unless the second checked box is "Third-party sick pay. Check this box if none of the checkboxes discussed next apply to you. Check this box if you are a non-governmental tax-exempt section c organization.

Types of c non-governmental organizations include private foundations, public charities, social and recreation clubs, and veterans organizations. For additional examples of c non-governmental organizations, see chapters 3 and 4 of Pub. Check this box if you are a state or local government or instrumentality.

This includes cities, townships, counties, special-purpose districts, public school districts, or other publicly owned entities with governmental authority. Check this box if you are a state or local government or instrumentality, and you have received a determination letter from the IRS indicating that you are also a tax-exempt organization under section c 3. Check this box if you are a federal government entity or instrumentality.

Check this box if you are a third-party sick pay payer or are reporting sick pay payments made by a third party filing Forms W-2 with the "Third-party sick pay" checkbox in box 13 checked. See Show the number of completed individual Forms W-2 that you are transmitting with this Form W Do not count "Void" Forms W You may use this box to identify separate establishments in your business.

Enter your address. Agents generally report the employer's EIN in box h. See Agent reporting. Employer's contact person, Employer's telephone number, Employer's fax number, and Employer's email address. Include this information for use by the SSA if any questions arise during processing.

The SSA will notify the employer by email or postal mail to correct and resubmit reports from the information provided on Form W Payroll service providers, enter your client's information for these fields. The amounts to enter in boxes 1 through 19, described next, are totals from only the Forms W-2 excluding any Forms W-2 marked "Void" that you are sending with this Form W Enter the total reported in box 10 on Forms W Enter the total reported in box 11 on Forms W Do not enter a code.

Complete this box only if you are the employer and have employees who had federal income tax withheld on third-party payments of sick pay. Show the total income tax withheld by third-party payers on payments to all of your employees.

Although this tax is included in the box 2 total, it must be separately shown here. Enter the two-letter abbreviation for the name of the state or territory being reported on Form s W Also enter your state- or territory-assigned ID number. If the Forms W-2 being submitted with this Form W-3 contain wage and income tax information from more than one state or territory, enter an "X" under "State" and do not enter any state or territory ID number. If the Forms W-2 show amounts from more than one state or locality, report them as one sum in the appropriate box on Form W Verify that the amount reported in each box is an accurate total of the Forms W Reconcile the amounts shown in boxes 2, 3, 5, and 7 from all Forms W-3 with their respective amounts from the yearly totals from the quarterly Forms or SS or annual Forms , , CT-1 box 2 only , and Schedule H Form To help reduce discrepancies on Forms W Do not report noncash wages that are not subject to social security or Medicare taxes as social security or Medicare wages.

Social security wages, Medicare wages and tips, and social security tips boxes 3, 5, and 7. If the Forms , SS, , or adjustments include amounts for a prior year, do not report those prior year adjustments on the current year Forms W-2 and W Social security and Medicare taxes boxes 4 and 6. The amounts shown on the four quarterly Forms or SS or annual Forms , , or Schedule H Form , including current year adjustments, should be approximately twice the amounts shown on Form W If they do not match, you should determine that the reasons are valid.

Use with the current version of Form W-2c and the current version of Form W-3c. See section 13 of Pub. If an employee repaid you for wages received in a prior year, also see Repayments. Do not use Form W-2c to report corrections to back pay. Instead, see Pub.

Instead, see the General Instructions for Certain Information Returns for the current reporting year. Always file Form W-3c when submitting one or more Forms W-2c. If you use the U. Postal Service, send Forms W-2c and W-3c to:. If you use a carrier other than the U. Go to IRS. Instead, see Where to file paper Forms W-2 and W File Forms W-2c and W-3c as soon as possible after you discover an error. Also provide Form W-2c to employees as soon as possible.

If you file Forms W-2c and W-3c on paper, make all entries using dark or black ink in point Courier font, if possible, and make sure all copies are legible.

See How to complete Form W If any item shows a change in the dollar amount and one of the amounts is zero, enter " Generally, employers must sign Form W-3c. See Who may sign Form W To e-file your corrections, see Correcting wage reports. It is not necessary to correct the prior years if the previous name and number were used for the years prior to the most recently filed Form W However, see Employee's incorrect address on Form W-2 , later, for information on correcting an employee's address.

The "Void" form will not be processed. Do not complete boxes 1 through If your employee is given a new social security card following an adjustment to his or her resident status that shows a different name or SSN, file a Form W-2c for the most current year only. Correcting an employee's name and SSN if the SSN was reported as blanks or zeros and the employee name was reported as blanks.

If you need to correct an employee's name and SSN, and the SSN was reported as blanks or zeros and the employee's name was reported as blanks, do not use Form W-2c to report the corrections. You must contact the SSA at for instructions. Prepare one Form W-3c along with a Form W-2c for each affected employee. On the Form W-3c, enter the incorrect tax year in box a and the incorrect EIN originally reported in box h. Enter in the "Previously reported" boxes the money amounts that were on the original Form W In the "Correct information" boxes, enter zeros.

Prepare a second Form W-3c along with a second Form W-2c for each affected employee. Enter zeros in the "Previously reported" boxes, and enter the correct money amounts in the "Correct information" boxes. There are two ways to prepare a correction for an employee for whom more than one Form W-2 was filed under the same EIN for the tax year. You can 1 consider all the Forms W-2 when determining the amounts to enter on Form W-2c, or 2 file a single Form W-2c to correct only the incorrect Form W However, state, local, and federal government employers who are preparing corrections for Medicare Qualified Government Employment MQGE employees must also follow the instructions in the Caution for state, local, and federal government employers in the Specific Instructions for Form W-2c.

However, if the address was incorrect on the Form W-2 furnished to the employee, you must do one of the following. Issue a new, corrected Form W-2 to the employee that includes the new address. Issue a Form W-2c to the employee that shows the correct address in box i and all other correct information. Reissue the Form W-2 with the incorrect address to the employee in an envelope showing the correct address or otherwise deliver it to the employee.

There are two ways to correct this situation. Reporting of employee social security and RRTA tax deferred in Employee social security tax deferred in under Notice that is withheld in and not reported on the Form W-2 should be reported in box 4 Social security tax withheld on Form W-2c. Enter tax year "" in box c and adjust the amount previously reported in box 4 of the Form W-2 to include the deferred amounts that were withheld in All Forms W-2c should be filed with the SSA, along with Form W-3c, as soon as possible after you have finished withholding the deferred amounts.

Enter tax year "" in box c and adjust the amount previously reported as Tier 1 tax in box 14 of the Form W-2 to include the deferred amounts that were withheld in If you are correcting Form W-2, enter all 4 digits of the year of the form you are correcting.

If you are correcting an employee's SSN, you must also complete boxes e through i. You must also complete boxes d and f through i. If the previous SSN was reported as blanks or not available, then box f should be all zeroes. If the previous reported name was reported as blanks or not available, then box g should be all blanks. For boxes f and g, if both the previous SSN and the previous name were reported as blanks, do not use Form W-2c. Contact the SSA at Always enter the employee's correct name.

See Boxes e and f—Employee's name and address for name formatting information. See Boxes e and f—Employee's name and address for address formatting information. You must enter the employee's full name in boxes g and h. For the items you are changing, enter under "Previously reported" the amount reported on the original Form W-2 or the amount reported on a previously filed Form W-2c. Enter the correct amount under "Correct information.

Do not make an entry in any of these boxes on Copy A unless you are making a change. However, see the Caution for state, local, or federal government employers below. Use this box only to make corrections because of an administrative error. An administrative error occurs only if the amount you entered in box 2 of the incorrect Form W-2 was not the amount you actually withheld. Complete these boxes to correct Medicare wages and tips and Medicare tax withheld. Exception—do not correct Additional Medicare Tax withheld unless you need to correct an administrative error.

An administrative error occurs only if the amount you entered in box 6 of the incorrect Form W-2 is not the amount you actually withheld. State, local, or federal government employers should also use these boxes to correct MQGE wages.

Box 5 must equal or exceed the sum of boxes 3 and 7. Enter the total Medicare wages and tips, including MQGE-only wages, even if there is no change to the total Medicare wages and tips previously reported.

Use these boxes to correct allocated tips, dependent care benefits, or deferrals and distributions relating to nonqualified plans. Complete these boxes to correct any of the coded items shown on Forms W Employers should enter both the code and dollar amount for both fields on Form W-2c. If a single Form W-2c does not provide enough blank spaces for corrections, use additional Forms W-2c.

Check the boxes in box 13, under "Previously reported," as they were checked on the original Form W Under "Correct information," check them as they should have been checked. For example, if you checked the "Retirement plan" box on the original Form W-2 by mistake, check the "Retirement plan" checkbox in box 13 under "Previously reported," but do not check the "Retirement plan" checkbox in box 13 under "Correct information.

Use this box to correct items reported in box 14 of the original Form W-2 or on a prior Form W-2c. Instead, send Form W-2c to the appropriate state or local agency and furnish copies to your employees. Do not staple or tape the Forms W-2c to Form W-3c or to each other. The "Third-party sick pay" indicator box does not designate a separate kind of payer or employer.

Make a copy of Form W-3c for your records. In the money boxes of Form W-3c, total the amounts from each box and column on the Forms W-2c you are sending. Enter all 4 digits of the year of the form you are correcting and the type of form you are correcting. Include the suite, room, or other unit number after the street address. If the post office does not deliver mail to the street address and you use a P. If you wish to change your address, file Form or Form B.

If your previous Form W-3 or Form W-3SS was checked incorrectly, report your prior incorrect payer type in the "Explain decreases here" area below boxes 18 and Check this box if you file Form or Form SS. Check this box if you are a military employer correcting Forms W-2 for members of the uniformed services. Check this box if you file Form and you are correcting Forms W-2 for agricultural employees. Check this box if you file Form If you also have to correct forms of employees who are not household employees, complete a separate Form W-3c.

If your previous Form W-3 or W-3SS was checked incorrectly, report your prior incorrect employer type in the "Explain decreases here" area below boxes 18 and Check this box if you are a non-governmental tax-exempt c organization.

Check this box if you are a third-party sick pay payer or are reporting sick pay payments made by a third party correcting Forms W-2 with the "Third-party sick pay" checkbox in box 13 of Form W-2c under "Correct information" checked. Enter the correct number assigned to you by the IRS in the following format: You do not have to complete this item; it is optional. You are not required to complete this box.

This number is assigned by the individual state where your business is located. However, you may want to complete this item if you use copies of this form for your state returns. Your correct number must appear in box e. Make an entry here only if the number on the original form was incorrect. You may use this box to correct an establishment number. Use this box to make any corrections to your previously reported state ID number.

Enter the total of amounts reported in boxes 1 through 8, 10, and 11 as "Previously reported" and "Correct information" from Forms W-2c. Enter the amount previously reported and the corrected amount of income tax withheld on third-party payments of sick pay. Although this tax is included in the box 2 amounts, it must be shown separately here. Instead, send the forms to the appropriate state or local agency and furnish copies of Form W-2c to your employees.

Explain any decrease to amounts "Previously reported. Include your name and EIN on any additional sheets. Sign and date the form. Also enter your title and employer's contact person, employer's telephone number, employer's fax number, and employer's email address, if available.

If you are not the employer, see Who may sign Form W We need it to figure and collect the right amount of tax. Section and its regulations require you to furnish wage and tax statements to employees, the Social Security Administration, and the Internal Revenue Service.

Section requires you to provide your employer identification number EIN. Failure to provide this information in a timely manner or providing false or fraudulent information may subject you to penalties. You are not required to provide the information requested on a form that is subject to the Paperwork Reduction Act unless the form displays a valid OMB control number.

Books or records relating to a form or its instructions must be retained as long as their contents may become material in the administration of any Internal Revenue law. Generally, tax returns and return information are confidential, as required by section However, section allows or requires the Internal Revenue Service to disclose or give the information shown on your return to others as described in the Code.

We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. The time needed to complete and file these forms will vary depending on individual circumstances.

If you have comments concerning the accuracy of these time estimates or suggestions for making these forms simpler, we would be happy to hear from you. You can send us comments from IRS. Do not send Forms W-2 and W-3 to this address. Disaster tax relief. Penalties increased. Reminders Due date for filing with SSA. Extensions of time to file. Social security numbers. Limit on health flexible spending arrangement FSA.

Additional Medicare Tax. Medicaid waiver payments. Correcting wage reports. Tax relief for victims of terrorist attacks.

Electronic statements for employees. Waiver from e-filing. Form Forms W-2 for U. Nonqualified deferred compensation plans. Reporting the cost of group health insurance coverage. Severance payments. Substitute forms. Form W Form W-2c. Need Help? Help with e-filing. Information reporting customer service site. Employment tax information. Who must file Form W Household employers. Who may sign Form W When to file. Where to file paper Forms W-2 and W Copy 1. American Samoa.

Commonwealth of the Northern Mariana Islands. Shipping and mailing. Furnishing Copies B, C, and 2 to employees. Extension of time to furnish Forms W-2 to employees.

Undeliverable Forms W Taxpayer identification numbers TINs. Agent reporting. Archer MSA. Clergy and religious workers. Deceased employee's wages. Designated Roth contributions. Educational assistance programs. Election workers.

Employee business expense reimbursements. Federal employers in the CNMI. Foreign agricultural workers. Form MISC. Fringe benefits. Government employers. Group-term life insurance. Health flexible spending arrangement FSA. Health savings account HSA. Lost Form W-2—Reissued statement. Military differential pay. Moving expenses.

Qualified equity grants under section 83 i. Qualified small employer health reimbursement arrangement. For employees covered by RRTA tax. For employees covered by social security and Medicare. Scholarship and fellowship grants. Sick pay. Terminating a business. Virtual currency. Penalties Failure to file correct information returns by the due date. Exceptions to the penalty.

Small businesses. Intentional disregard of filing requirements. Failure to furnish correct payee statements. Intentional disregard of payee statement requirements. Civil damages for fraudulent filing of Forms W Calendar year basis. Multiple forms. Box a—Employee's social security number. ITINs for aliens.

Box b—Employer identification number EIN. In case you missed important updates within your state, review the upcoming changes for and beyond. This link is to make the transition more convenient for you. You should know that we do not endorse or guarantee any products or services you may view on other sites. Tax information center : IRS : Forms. What is W-2 box 12? B — Uncollected Medicare tax on tips. Information only.

D — Elective deferral under a Section k cash or arrangement plan. See Form Instructions for details. E — Elective deferrals under a Section b salary reduction agreement. G — Elective deferrals and employer contributions including non-elective deferrals to a Section b deferred compensation plan. H — Elective deferrals to a Section c 18 D tax-exempt organization plan. J — Nontaxable sick pay information only, not included in W-2 boxes 1, 3, or 5.

L — Substantiated employee business expense reimbursements nontaxable. If any taxes are withheld, including those for Social Security or Medicare, a form W-2 must be issued regardless of how much was paid out to an employee. The due date for employers to get that information to SSA is February Copy 1 is issued to any applicable state, city or local tax department.

Copy D is retained by the employer. As an employee, you get three copies of your form W Those three copies must be issued by January 31 of each year. Copy B is for use in reporting your federal income taxes and is generally filed with your federal income tax return unless you are e-filing in which case you have to provide it to the preparer but it is not usually forwarded to IRS.

Copy 2 is for use in reporting your state, city or local income tax and is filed with the relevant taxing authorities. Copy C is for your records you should retain Copy C for at least three years after you file or the due date of your return, whichever is later.

The left side of the form is for reporting taxpayer information; the right side of the form is used to report financials and codes. The bottom of the form reports local and state tax information. Box a. You should always double-check this to make sure it's correct.

If it's not correct, you need to request a new form W-2 from your employer. An error could slow the processing of your return. Box b. Your employer's EIN is reported in box b.

Box c. Your employer's address is reported in box c. This is the legal address of your employer which may or may not be where you actually work. Don't let that throw you. Box d. The control number is an internal number used by your employer or your employer's payroll department.

If your employer doesn't use control numbers, box d will be blank. Boxes e and f. These appear as one big block on your form W Your full name is reported at box e.

It's supposed to reflect the name that's actually on your Social Security card the SSA isn't crazy about suffixes, even if you use them, so you shouldn't see one on your form W-2 unless it's on your Social Security card.

If your name isn't exactly as it appears on your Social Security card, you may need a new form W-2; ask your employer if you're not sure.

Your address is reported at box f and should reflect your mailing address - which could be a post office box - likely without punctuation a USPS preference. If your address on the form W-2 isn't correct, notify your employer: you won't need a new form W-2 but your employer needs to update his or her records. The boxes you care most about are those boxes a , e and f , as highlighted by the pink circles:.