If there are more recipients, you'll see the number of recipients and more. In the screenshot, for example, 11 more signals there are 11 more recipients listed in the Bcc box.
Pave the way Before you add an intended recipient's name to the Bcc box in a message, make sure that the recipient is expecting your message. That person may need to take steps to establish you as a safe sender or a safe recipient, if your name will be in the To box of the message.
Why is this necessary? Using Bcc is a favorite technique of spammers. Therefore, many junk email filters flag messages that use the Bcc box as junk. So if your intended recipient has not added your name to the Safe Senders List in Microsoft Outlook, your message may go straight to the Junk email folder or its equivalent.
Think before you include a distribution list in the Bcc box People who use rules to sort their email into folders will be inconvenienced if you list the name of the distribution list in the Bcc box. Because their rules depend on the name of the distribution list being in the To box or Cc box, your message will not be sorted according to their rules.
Know your limits Many email service providers set limits for the number of names that can be included in the To , Cc , and Bcc boxes in a message. For example, your email service provider may limit each message to a maximum of email addresses. If these addresses are distributed among the To , Cc , and Bcc boxes, remember that the names in the Bcc box will count toward your total limit. Ask your email service provider about the policies for your account. Keep the recipient list private Bcc can help you to be respectful of others' privacy by keeping them in the loop without disclosing their identities.
For example, if you send a job announcement to multiple people, you may want to use Bcc to keep the identities of the potential job seekers private.
With mail merge, you can quickly send the same email message to individual recipients. Mail merge allows you to do a mass mailing with just one name in the To box of the message.
Help curb a conversation that has gone wild Here is one situation in which using Bcc for a distribution list or a large number of names can be helpful. Suppose you send a message with a large number of people listed in the To box. The discussion starts to get lively, and everyone wants to give an opinion. The number of messages increases drastically because many recipients reply with the sentiment "please stop replying all to this message.
One way to curb the use of the Reply to All option is to respond and put the name of the distribution list in the Bcc box. The second add-in is the Compliance Copies add-in see the section below. The third add-in is the Safeguard Send add-in , which allows you to automatically add a BCC to Outlook emails, but only under certain conditions, for instance if the email is going outside the company, or contains certain keywords. Outlook is powerful, but this is something only the Compliance Copies add-in can do.
As you can see, the BCC recipient can vary depending on the contents of the email, who you are sending to, which account you are sending from, etc. Related Article: How to automatically add contacts to Outlook?
Download a free trial version of the Always BCC add-in. Using the BCC field to send an email message to a large group of people has a number of benefits, including:. Launch Outlook. From the Outlook ribbon, click the Home tab, then New Email. A new message window appears. The BCC field will now display in your message header. In the BCC field, type the email addresses of your recipients. Type your own address in the To field. Launch the built-in macOS email client and click New.
0コメント